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There are several reasons businesses choose to begin utilizing employee time clock software program. The two most common are to make the payroll process a lot more efficient and to hold staff accountable for their time and attendance. Processing payroll is actually a labor and time intensive activity that contributes nothing for the bottom line of one's business, and yet it's indispensable for keeping your business operating smoothly. Gathering timecards from a mechanical punch clock or collecting paper timesheets, adding up all the employee payroll hours with a calculator, applying different overtime rules, and converting the hours worked to decimal format for easier payroll entry all require a tremendous amount of time and effort, every single payroll period. Employee time clock software program can aid consolidate or even eliminate most of these procedures. Employee time clock computer software also increases worker accountability because each punch time is accurately and impartially recorded. This helps keep honest workers honest, and dishonest workers from stealing time when manually recording their hours worked on a paper timesheet. If you've come for the point where you know you need to make a change in your time and attendance procedures, the hardest part sometimes is knowing where to begin. The following suggestions will help you get started utilizing employee time clock computer software.

Take Advantage of Free Time Clock Computer software Trials
Many time and attendance software vendors offer totally free time clock computer software trials. This is actually a great method to test different kinds of time and attendance systems without committing immediately to a single particular solution. There are, however, a couple of things to be aware of that may affect your free of charge time clock software trial. Make sure the software program you'll be evaluating is the fully functioning version in the computer software you'll be asked to buy. This will eliminate any surprises later because you'll be able to test all in the advertised features and reporting before making a purchase. The trial will also give you an opportunity to try out the time clock software vendor's support services and resources. The free of charge time clock software program trial may have a time limitation so make sure your testing is focused on the features you'll be making use of the most.

Decide Where to Deploy the Time Clock Stations
Once you've decided on the employee time clock computer software that works very best for your business, the next step is to decide how to deploy your time tracking stations. If you only have a handful of workers, then it may make sense to install the time clock computer software on a stand-alone computer in a centralized and convenient location like the break room or main employee entrance. If you have a greater quantity of workers or you want to take advantage of some of the much more advanced punch clock program features like the in/out board, then you may want to network multiple computer time tracking stations together. This will provide you with the efficiency that comes from having multiple time tracking stations for workers to punch in and out from, plus it will allow managers to keep track of staff from the convenience of their own desks. Another option is to install time clock software on all your employee computer workstations and have all staff clock in and out from their own personal punch clock. At this point, you should be ready to make a purchase because you'll know how many computers you would like to put a punch clock on, and how numerous users will be making use of the time clock software.

Complete a Payroll Cycle with Several 'Test' Employees
Once you've installed the time clock software program on the appropriate computers throughout the organization, it's time to start utilizing it. Remember, you've already tested the features during your totally free time clock software trial so there shouldn't be any big surprises. A good thing to accomplish is to run the new time and attendance program alongside the old a single with several staff for a complete payroll cycle. At the end of the payroll period, you'll be able to compare the results and make any configuration changes before rolling the new method out towards the rest of one's staff. Think of this as the 'fine tuning' stage. This is an important step and 1 you won't want to skip. This phase should allow you to finalize security and configuration settings based on the workflow of one's organization. For example, do you need to move the time clock to a much more convenient location for staff or are the clock in rules too restrictive? This also allows you to function through different scenarios, like what to complete when a worker forgets to clock out, or how to handle requests for time off. Working through these issues when only a few employees are making use of the new time and attendance program will save you a lot of headaches and hassles later because you won't be trying to deal with these issues when the entire staff is making use of the new program.

Listen towards the Feedback of the Employees
The final step in successfully deploying employee time clock computer software is to listen towards the feedback of one's staff. This is very important because it sets the tone for the rest of the office. Most employees will be resistant to change and scared of something new. Numerous times this fear takes the form of negative attitudes about the new software program, especially if they've been taking advantage of a paper timesheet program. These attitudes can be contagious so it's important to get them under control early on. It's a good idea to seriously consider the feedback of those who are making use of the time clock on a day-to-day basis because now is the perfect time to update processes or make justified changes to your business rules. What are the points of friction? Staff who are asked to participate in the process are much a lot more likely to have a positive experience using the proposed changes and champion the new method towards the rest in the staff.

Having a strategy to get started can make the difference between a successful time and attendance implementation and a single that is plagued with obstacles and resistance.

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